Basic Inventory Tracking — Know What's on the Shelf

Most small-format retail and restaurant operators don't need a $500/month inventory management platform with barcode scanners, warehouse zones, and integration with 47 vendors. They need to answer three questions: What do I have? What am I running low on? What's not adding up?

DohOps inventory tracking is designed for operators who manage 500–5,000 SKUs across one or multiple locations. It handles the daily counting, variance flagging, and reorder alerting that keeps your shelves stocked and your shrinkage visible — without the complexity that makes enterprise systems unusable for small teams.

Simple Stock Counts From Any Device

Count inventory from a phone or tablet. DohOps inventory uses a clean, tap-friendly interface designed for counting on the sales floor — not at a desk. Employees can count while stocking shelves, during opening/closing procedures, or as a dedicated cycle count task.

How It Works

• Category-based counting: Organize items by category (tobacco, beverages, candy, lottery, cleaning supplies) so employees count one section at a time
• Quick-count mode: Tap to increment quantity. No keyboard entry needed for standard counts. Override with manual entry for large quantities.
• Photo verification: Optionally require a photo of the counted shelf, providing visual proof that the count was performed (not estimated from the break room)
• Multi-location support: Counts are location-specific, so multi-unit operators see inventory by store, by category, and in aggregate

Reorder Alerts — Never Run Out

Set minimum stock levels for any item or category. When a count drops below the threshold, DohOps sends a push notification to the manager and adds a reorder task to the task management queue.

Why This Matters

Out-of-stock items are invisible revenue losses. A convenience store that runs out of a popular energy drink for 3 days doesn't just lose those sales — it sends customers to the competitor across the street, potentially permanently. Reorder alerts catch low-stock situations before they become out-of-stock events.

• Per-item thresholds: Set different minimums for fast-moving items (case of Red Bull: alert at 6 remaining) vs. slow-moving items (specialty lighter fluid: alert at 2 remaining)
• Category thresholds: Set category-level alerts for groups like tobacco products, where maintaining selection breadth matters
• Day-of-week awareness: Optional higher thresholds before weekends and holidays when demand increases

Variance Tracking — See What Doesn't Add Up

Inventory variance is the difference between what you should have (based on purchases minus sales) and what you actually have (based on physical counts). Consistent negative variance means product is leaving the building without being rung up — which means either theft, waste, or process failure.

How DohOps Tracks Variance

1. Expected inventory: Beginning count + deliveries received – POS sales = what should be on the shelf
2. Actual inventory: Physical count
3. Variance: Actual – Expected. Negative variance = shrinkage. Positive variance = receiving or counting error.

DohOps flags items with variance exceeding configurable thresholds (e.g., 3% for low-value items, 1% for high-value items like tobacco and lottery). Flagged items appear in the manager dashboard with trend data — is the variance a one-time event or a pattern?

Cycle Counting Made Easy

Full physical inventory counts are disruptive and time-consuming. Cycle counting — counting a portion of your inventory on a rotating schedule — provides continuous accuracy without the operational disruption.

DohOps Cycle Count Scheduling

• Auto-assigned cycle counts: DohOps assigns counting tasks to employees through the task management module, ensuring every category gets counted on schedule
• Priority rotation: High-value and high-shrinkage categories (tobacco, lottery, alcohol) get counted weekly. Low-risk categories (paper goods, cleaning supplies) get counted monthly.
• Completion tracking: Managers see which counts are complete, overdue, or in progress across all locations

Delivery Receiving

When vendors deliver product, DohOps provides a receiving checklist that compares what was ordered against what arrives. Employees verify quantities as they stock, flagging discrepancies on the spot.

• Short-ship detection: If the invoice says 10 cases and only 8 arrive, the discrepancy is logged immediately — not discovered during the next count
• Photo documentation: Employees can photograph delivery receipts and the delivery itself, creating a timestamped record that supports vendor credit claims
• Integration with DohAssist: Delivery receiving data feeds into DohAssist vendor invoice management, creating a closed loop between what was received and what was invoiced

Multi-Location Inventory Dashboard

For operators with 2+ locations, DohOps inventory provides a consolidated view:

• Cross-location comparison: See which locations have high variance in the same categories — indicating a location-specific problem (not a supplier issue)
• Aggregate stock levels: View total inventory across all locations by category
• Transfer tracking: Log inter-store transfers to maintain accurate per-location counts

What DohOps Inventory Is Not

Transparency matters. DohOps inventory tracking is not:

• A barcode/UPC scanning system — counts are category and item-based, not individual UPC scans
• A full warehouse management system — no bin locations, no pick-pack-ship workflows, no lot tracking
• An automated POS integration — counts are manual; variance calculations use POS sales data but don't auto-decrement in real-time
• An ordering/purchasing system — DohOps alerts you when to reorder but doesn't generate purchase orders to vendors

For operators who need these advanced capabilities, enterprise inventory platforms exist — but they cost $300–$1,000/month and require significant setup. DohOps inventory provides the 80% of functionality that 80% of small operators actually need.